OCCC Board Policies

Chapter Two: Board of Education

211 Tobacco Free Campus
Oregon Coast Community College Board of Education is committed to providing a safe and healthy environment for its employees, students and visitors by designating and maintaining each OCCC facility as tobacco-free environment. In light of U.S. Surgeon General findings, OCCC will communicate to its employees and students that exposure to secondhand tobacco smoke and use of tobacco products are significant health hazards. Consequently, use, distribution, or sale of all tobacco and nicotine products except those approved by the FDA for smoking cessation, in College buildings or on College premises, including in parking lots or outdoor spaces, without exception, or in College-owned, rented or leased vehicles, is prohibited. For the purpose of this policy, “tobacco” is defined to include any lighted or unlighted cigarette, cigar, pipe, bidi, clove cigarette, and any other smoking product; and smokeless or spit tobacco, also known as dip, chew, snuff or snus, in any form, vaporizing, electronic and any other form of device used for the purposes of smoking, vaporizing, dissolving, inhaling or ingesting any form of tobacco or nicotine product not approved by the FDA for smoking cessation.

Approved by the Board of Education: 04/16/2014

212 Title IX, Gender-Based and Sexual Misconduct
 
Legal References: Federal Title IX, the Violence Against Women Act, Clery Act
This OCCC Title IX policy creates and maintains a work and learning environment free from all forms of discrimination based on sex, gender, gender expression and actual or perceived gender identity or sexual orientation, gender identity and sex-based discrimination. This policy defines community expectations and establishes a mechanism for determining when those expectations have been violated. The College strives to create an environment that is safe for all. In consideration of our Intergovernmental Agreement and accrediting relationship with Portland Community College, the OCCC Board approves the adoption of the Portland Community College Gender-Based and Sexual Misconduct Policy [pdf] in order to comply with Federal Title IX, the Violence Against Women Act and Clery Act requirements and further directs the President or delegate(s) to develop a customized version of the policy specific to Oregon Coast Community College and ensure wide dissemination and education regarding the policy. 

Adopted: 09/16/2015  

2010 Board of Education Membership
References: NWCCU Standard 2.A.4 ORS 341.275, ORS 341.326
The Board of Education shall be composed of seven members who serve terms of 4 years.  A person shall be qualified to be a candidate for election to the board if the person is an elector who resides in the district. If the district is zoned and the position sought is one elected or nominated by zone, the person also must reside in the zone from which the person is nominated. A board member must qualify for office by taking an oath of office. No person who is an employee of the community college district shall be eligible to serve as a member of the board for the district by which the employee is employed.
Adopted by Board of Education: 12/12/2018
2100 Board of Education Elections
References: ORS 341.326, ORS 341.327, ORS 255.335
The term of office of each Board of Education member shall be 4 years, commencing on July 1 following the election. The term of a Board of Education member expires June 30 following the regular district election at which a successor is elected. Elections shall be held every 2 years, in odd numbered years.  Terms of Board of Education members are staggered so that, as nearly as practical, one-half of the Board of Education members shall be elected at each Board of Education member election.
Adopted by Board of Education: 12/12/2018
2110 Vacancies on the Board of Education
References: ORS 341.335
The Board of Education shall declare the office of a board member vacant if it finds any of the following:

  • The incumbent has died or resigned.
  • The incumbent has been removed or recalled from office or the election of the incumbent thereto has been declared void by the judgment of a court.
  • The incumbent has ceased to be a resident of the district and the zone from which the incumbent was appointed or elected.
  • The incumbent has ceased to discharge the duties of office for two consecutive months unless prevented therefrom by sickness or other unavoidable cause or unless excused by the chairperson of the Board of Education.

When a vacancy is declared the remaining Board of Education members shall meet and appoint a person to fill the vacancy from any of the electors of the electors of the zone from which the vacancy occurs.
The period of service of a Board of Education member appointed to a vacant position commences upon appointment and expires June 30 next following the next regular district election during which a successor is appointed. A successor shall be elected to serve the remainder, if any, of the term for which the appointment was made. If the term for which the appointment was made expires June 30 after the election of the successor, the successor shall be appointed to a full term. In either case, the successor shall take office on July 1.
The President shall establish administrative procedures to solicit applications that assure ample publicity to and information for prospective candidates.  The Board of Education will determine the schedule and appointment process, which may include interviews at a public meeting.
Adopted by Board of Education: January 16, 2018

2200 Board of Education Duties and Responsibilities
References: NWCCU Standards 2.A.4 and 2.A.5 ORS 341.290, ORS 341.300 (traffic control)
The Board of Education governs on behalf of the citizens of the College District in accordance with the authority granted to it by state law.  The Board of Education is committed to fulfilling its responsibilities to:

  • Represent the public interest;
  • Establish policies that define the institutional mission and set prudent, ethical, and legal standards for college operations;
  • Hire and evaluate the President;
  • Delegate power and authority to the chief executive to effectively lead the College;
  • Assure fiscal health and stability;
  • Monitor institutional performance and educational quality; and
  • Advocate and protect the College.

    If a Board member receives concerns or complaints from community members, faculty, staff and administrators (excluding the President) pertaining to College they will respond to the complaint as follows:

a.  The Board member should ask the person if they have discussed the problem with the president. If they have not, suggest that they do so.

b. It shall be incumbent upon the President to address all such concerns in an appropriate manner and to inform the Board should the issue merit its attention.

The Oregon Coast Community College Board of Education shall be responsible for the general supervision and control of any and all community college campuses operated by the College. Consistent with any applicable rules of the Higher Education Coordinating Commission and the Northwest Commission on Colleges and Universities, the local Board may:

  1. Employ administrative officers, professional personnel and other employees, define their duties, terms and conditions of employment and prescribe compensation therefore;
  2. Enact rules for the governance of the College, including professional personnel and other employees and students therein;
  3. Prescribe the educational program;
  4. Control use of and access to the grounds, buildings, books, equipment and other property of the College;
  5. Acquire, receive, hold, control, convey, sell, manage, operate, lease, lease-purchase, lend, invest, improve and develop any and all property of whatever nature given to or appropriated for the use, support or benefit of any activity under the control of the Board, according to the terms and conditions of such gift or appropriation;
  6. Purchase real property upon a contractual basis when the period of time allowed for payment under the contract does not exceed 30 years;
  7. Fix standards of admission, prescribe and collect tuition for admission to the College, including fixing different tuition rates for students who reside in the district, students who do not reside in the district, but are residents of the state, and students who do not reside in the state;
  8. Prescribe and collect fees and expend funds raised for special programs and services for the students and for programs for the cultural and physical development of the students;
  9. Provide and disseminate to the public, information relating to the mission, program, operation and finances of the College;
  10. Establish or contract for advisory and consultant services;
  11. Take, hold and dispose of mortgages on real and personal property acquired by way of gift or arising out of transactions entered into in accordance with the powers, duties and authority of the Board and institute, maintain and participate in suits and actions and other judicial proceedings in the name of the College for the foreclosure of such mortgages;
  12. Maintain programs, services and facilities, and, in connection therewith, cooperate and enter into agreements with any person or public or private agency;
  13. Provide student services including health, guidance, counseling and placement services and contract for such services;
  14. Join appropriate associations and pay any required dues from resources of the College;
  15. Apply for federal funds and accept and enter into any contracts or agreements for the receipt of such funds from the federal government or its agencies for educational purposes;
  16. Exercise any other power, duty or responsibility necessary to carry out the functions under this section or required by law;
  17. Prescribe rules for the use and access to public records of the College that are consistent with ORS 192.420, and education records of students under applicable state and federal law and rules of the Higher Education Coordinating Commission.
  18. Enter into contracts for the receipt of cash or property, or both, and establish annuities pursuant to Oregon Revised Statutes, and, commit, appropriate, authorize and budget for the payment of or other disposition of general funds to pay, in whole or in part, sums due under an annuity agreement, and to provide the necessary funding for reserves or other trust funds pursuant to Oregon Revised Statutes;
  19. Encourage gifts to the College by faithfully devoting the proceeds of such gifts to the purposes for which intended;
  20. Build, furnish, equip, repair, lease, purchase and raze facilities; and locate, buy and acquire lands for all College purposes.
  21. Participate in an educational consortium with public and private institutions that offer upper division and graduate instruction. Community colleges engaged in such consortiums may expend money, provide facilities and assign staff to assist those institutions offering upper division and graduate instruction;
  22. Enter into contracts of insurance or medical service contracts or may operate a self-insurance program as provided in ORS 341.312.
    Adopted by Board of Education: 12/12/2018

2210 Board of Education Officers
References: ORS 341.283 The terms of officers shall be for one year. The Board of Education does not have an official system of rotation of Chair and Vice-Chair; it elects these officers each year from among all its members. The duties of the Chair of the Board of Education are:

  • Preside over all meetings of the Board of Education;
  • Call emergency and special meetings of the Board of Education as required by law;
  • Consult with the President on Board of Education meeting agendas;
  • Communicate with individual Board of Education members about their responsibilities;
  • Participate in the orientation process for new Board of Education members;
  • Assure Board of Education compliance with policies on Board of Education member education, self-evaluation, and evaluation of the President;
  • Represent the Board of Education at official events or ensure Board of Education representation.

The duties of the Vice-Chair of the Board of Education are:  

  • To preside over Board meetings in the absence of the chair;
  • To fulfill the duties of the Chair as needed.

The President shall continuously serve as Clerk to the Board of Education.

  • Shall ensure notification of members of the Board of Education of regular, special, emergency, and adjourned meetings;
  • Attend all Board of Education meetings and closed sessions, unless excused, and in such cases to assign a designee;
  • Certify as legally required all Board of Education actions;
  • Sign, when authorized by law or by Board of Education action, any documents that would otherwise require the signature of the Secretary of the Board of Education.
  • Conduct the official correspondence of the Board of Education;

The Executive Assistant to the President shall also continuously serve as the Assistant to the Board. In the event the Executive Assistant to the President is not available, the President will designate another College staff member to fill this role. The duties of the Assistant are:

  • Prepare and post Board of Education meeting agendas, minutes and supporting materials;
  • Receive communications on behalf of the Board;
  • Have prepared for adoption minutes of Board of Education meetings;

Adopted by Board of Education: 01/16/19

2305 Annual Organizational Meeting
References: ORS 341.283, ORS 255.335(5)
The annual organizational meeting of the Board of Education will be held by July 31 each year. In years following a district election Oregon law requires that the annual organization meeting to be held in July. The purpose of the annual organizational meeting is to elect a Chair and Vice-Chair and conduct any other business as required by law or determined by the Board of Education.
Adopted by Board of Education: 01/16/19
2310 Regular Meetings of the Board of Education
References:ORS 341.283 Regular meetings of the Board of Education shall be held the third Wednesday of the month.  Regular meetings of the Board of Education shall normally be held at one of the three campus/center locations: South County Center, Central County Campus, or North County Center.  The Chair of the Board, in consultation with the College President, may cancel or reschedule a regularly scheduled board meeting. Adopted by Board of Education: 12/12/2018
2315 Closed/Executive Sessions
References: ORS 192.660 Executive sessions of the Board of Education shall only be held as permitted by ORS 192.660.  Matters discussed in closed session may include:

  • To consider the employment of a public officer, employee, staff member or individual agent.
  • To consider the dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent who does not request an open hearing.
  • To conduct deliberations with persons designated by the governing body to carry on labor negotiations.
  • To conduct deliberations with persons designated by the governing body to negotiate real property transactions.
  • To consider information or records that are exempt by law from public inspection.
  • To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.
  • To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing.

Matters discussed in executive session remain confidential and may not be discussed outside of the closed session. No final actions may be taken in executive session. If any person requests an opportunity to present complaints to the Board of Education about a specific employee, such complaints shall first be presented to the President.  Notice shall be given to the employee against whom the charges or complaints are directed.  If the complaint is not resolved at the administrative level, the matter shall be scheduled for a closed session of the Board of Education as permitted under Oregon law. Adopted by Board of Education:  01/16/19 

2330 Quorum and Voting
References: ORS 192.610 to ORS 192.690, ORS 341.283 A quorum of the Board of Education shall consist of a majority of Board of Education members. The affirmative vote of the majority of members of the Board of Education is required to transact any business. Adopted by Board of Education: 01/16/19
2340 Agendas
References: ORS 192.640 An agenda shall be posted adjacent to the place of meeting at least 24 hours prior to the meeting time for regular meetings.  The agenda shall include a brief description of each item of business to be transacted or discussed at the meeting.  If requested, the agenda shall be provided in appropriate alternative formats so as to be accessible to persons with a disability. The order of business may be changed by consent of the Board of Education. Agendas shall be developed by the College President in consultation with the Board of Education President. Adopted by Board of Education: 12/12/2018
2345 Public Participation at Board of Education Meetings
References:ORS 192.630 There will be a time at each regularly scheduled Board of Education meeting for the general public to address the Board of Education regarding items not on the agenda. The length of the period of time designated for public comment on a topic shall be governed by the Board Chair and generally shall not exceed five (5) minutes unless extended by action of the Board.  The Board Chair shall be responsible for recognizing all speakers who shall properly identify themselves. Members of the public also may submit written communications to the Board of Education on items on the agenda or speak to agenda items at the Board of Education meeting.  Written communication regarding items on the Board of Education’s agenda should reach the office of the College President not later than five working days prior to the meeting at which the matter concerned is to be before the Board of Education.  All such written communications shall be dated and signed by the author and shall contain the residence or business address of the author and the author’s organizational affiliation, if any. Claims for damages are not considered communications to the Board of Education under this rule but shall be submitted to the College. Adopted by Board of Education: 12/12/2018
2350 Speakers
References: There is no Oregon statutory requirement. Persons may speak to the Board of Education either on an agenda item or on other matters of interest to the public that are within the subject matter jurisdiction of the Board of Education. Oral presentations relating to a matter on the agenda, including those on the consent agenda, shall be heard before a vote is called on the item. Persons wishing to speak to matters not on the agenda shall do so at the time designated at the meeting for public comment. Those wishing to speak to the Board of Education are subject to the following:

  • The Chair of the Board of Education may rule members of the public out of order if their remarks do not pertain to matters that are within the subject matter jurisdiction of the Board of Education or if their remarks are unduly repetitive.
  • Non-scheduled substitutes may not speak in place of scheduled speakers unless alternates have been submitted on the original request.
  • Speakers shall complete a written request to address the Board of Education at the beginning of the meeting at which they wish to speak.
  • The request shall include the person’s name and name of the organization or group represented, if any, and a statement noting the agenda item or topic to be addressed.
  • No member of the public may speak without being recognized by the Chair of the Board of Education.
  • Each speaker will be allowed a maximum of five minutes per topic. The Board Chair may establish at the meeting a maximum time allotment for public speakers on any one subject regardless of the number of speakers at any one Board of Education meeting.  At the discretion of a majority of the Board of Education these time limits may be extended.
  • Each speaker coming before the Board of Education is limited to one presentation per specific agenda item before the Board of Education, and to one presentation per meeting on non-agenda matters.

Adopted by Board of Education: 01/16/19

2360 Minutes
References: ORS 192.650 The Board of Education will assign responsibility for taking minutes of all meetings of the Board of Education.  The minutes shall record all actions of the Board of Education.  The minutes shall be public records and shall be available to the public.  If requested, the minutes shall be made available in appropriate alternative formats so as to be accessible to persons with a disability.  The minutes shall record all actions taken by the Board of Education. Pursuant to Oregon law, the minutes shall also include at least the following information: (a)   All members of the governing body present; (b) All motions, proposals, resolutions, orders, ordinances and measures proposed and their disposition; (c)  The results of all votes and the vote of each member by name; (d) The substance of any discussion on any matter; and (e) Subject to ORS 192.311 to 192.478 relating to public records, a reference to any document discussed at the meeting. Adopted by Board of Education: 01/16/19
2410 Board Policies and Administrative Procedures
  References: NWCCU Standards 2.A.2 and 2.A.6 The Board of Education may adopt such policies as are authorized by law or determined by the Board of Education to be necessary for the efficient operation of the College.  Board policies are intended to be statements of intent by the Board of Education on a specific issue within its subject matter jurisdiction. These policies have been written to be consistent with provisions of law but do not encompass all laws relating to the College’s activities.  All College employees are expected to know and observe all provisions of law pertinent to their job responsibilities. Policies of the Board of Education may be adopted, revised, added to, or amended at any regular Board of Education meeting by a majority vote.  Proposed changes or additions shall be introduced not less than one regular meeting prior to the meeting at which action is recommended.  The Board of Education shall regularly assess its policies for effectiveness in fulfilling the College’s mission. Administrative procedures are to be issued by the President as statements of method to be used in implementing Board of Education policy.  Such administrative procedures shall be consistent with the intent of Board of Education Policy.  Administrative procedures may be revised as deemed necessary by the President. The President shall, provide each member of the Board of Education with access to the administrative procedures and notice of any revisions to administrative procedures.  The Board of Education reserves the right to direct revisions of the administrative procedures should they, in the Board of Education’s judgment, be inconsistent with the Board of Education’s own policies. Copies of all Board of Education policies and administrative procedures shall be readily available to the College’s employees. Adopted by the Board of Education: 01/16/2019  
2430 Delegation of Authority to the College President
References: NWCCU Standard 2.A.7 ORS 341.290
The President is the Chief Executive Officer of Oregon Coast Community College and is responsible to the Board for the proper administration of the college. The Board of Education delegates to the College President the executive responsibility for administering the policies adopted by the Board of Education and executing all decisions of the Board of Education requiring administrative action.
The Board recognizes that the most important and most sensitive relationship to be maintained by the Board is the one it achieves with the President. Mutual trust and respect are mandatory to maintain an atmosphere in which cooperative leadership can be developed. The President will be responsible for the professional leadership and skill necessary to translate the will of the Board into administrative action.
The Board expects that the President is professionally able and possesses outstanding qualities of leadership, vision and administrative skill, and that the President will implement all policies of the Board in good faith. The President can expect that the Board will respect his/her professional competence and extend to him/her full responsibility for implementation of Board policy decisions.
The President will be responsible for all aspects of College operation and for the duties and powers pertaining thereto as the Board may direct or delegate and will develop such procedures and regulations as he/she considers necessary to ensure efficient operation of the College.
The College President may delegate any powers and duties entrusted to him/her by the Board of Education including the administration of colleges and centers but will be specifically responsible to the Board of Education for the execution of such delegated powers and duties.
The College President is empowered to reasonably interpret Board of Education policy.  In situations where there is no Board of Education policy direction, the College President shall have the power to act, but such decisions shall be subject to review by the Board of Education.  It is the duty of the College President to inform the Board of Education of such action and to recommend written Board of Education policy if one is required.
The College President is expected to perform the duties contained in the College President job description and fulfill other responsibilities as may be determined in annual goal-setting or evaluation sessions.  The job description and goals and objectives for performance shall be developed by the Board of Education in consultation with the College President.
The College President shall ensure that the College complies with all relevant laws and regulations and submit required reports in timely fashion.
The College President shall make available any information or give any report that the Board of Education as a whole requests.  Individual Board of Education member requests for information shall be met if, in the opinion of the College President they are not unduly burdensome or disruptive to the College’s operations.  Information provided to any Board of Education member shall be available to all Board of Education members.
The College President shall act as the professional advisor to the Board of Education in policy formation.
Adopted by the Board of Education: 12/12/2018
2431 Selection of the President
References: NWCCU Standards 2.A.7 and 2.A.10 In the case of a Presidential vacancy, the Board of Education shall establish a search process to fill the vacancy.  The process shall be fair and open and comply with relevant regulations. Adopted by the Board of Education: 01/16/19  
2432 Administrator in Charge and Acting President
References: There is no Oregon statutory requirement. The Board of Education delegates authority to the President to appoint an acting President to serve in his/her absence for short periods of time, not to exceed 60 calendar days at a time. In the absence of the President and when an acting President has not been named, administrative responsibility shall reside with a College administrator designated by the President as Administrator in Charge (AIC) The Board of Education shall appoint an acting President for periods exceeding 60 days. Adopted by Board of Education: 01/16/19  
2435 Evaluation of the President
References: NWCCU Standard 2.A.7 The Board of Education shall conduct an evaluation of President at least annually.  Such evaluation shall comply with any requirements set forth in the contract of employment with the President as well as this policy. The Board of Education shall evaluate the President using an evaluation process the Board of Education and the President jointly agree to and develop. The criteria for evaluation shall be based on Board of Education policy, the President’s job description, and performance goals/objectives developed in accordance with 2430 Delegation of Authority to the President. Adopted by Board of Education: 01/16/19
2510 Participation in Local Decision Making
References: NWCCU Standard 2.A.1 ORS 341.283(5) The Board of Education is the ultimate decision-maker in those areas assigned to it by state and federal laws and regulations.  In executing that responsibility, the Board of Education is committed to its obligation to ensure that appropriate members of the Board of Education participate in developing recommended policies for Board of Education action and administrative procedures for the President’s action under which the College is governed and administered. Except for unforeseeable emergency situations, the Board of Education shall not take any action on matters subject to this policy until the appropriate constituent group or groups have been provided an opportunity to participate. Any duty imposed upon the Board of Education as a body shall be performed at a regular or special meeting and shall be made a matter of record. The consent to any particular measure obtained from individual Board of Education members when the Board of Education is not in session shall not be an act of the Board of Education and shall not be binding upon the district. Adopted by the Board of Education: 01/16/19  
2710 Conflicts of Interest
References: NWCCU Standards 2.A.4 and 2.A.23 ORS 244.010 to ORS 244.047 Board of Education members shall adhere to state laws relating to conflicts of interest and government ethics. Board of Education members shall declare actual and potential conflict of interest on the record prior to taking any action when an actual or potential conflict of interest exists. Board of Education members are encouraged to seek counsel from the college’s legal advisor or the Oregon Government Ethics Commission in every case where any question arises. Adopted by Board of Education: 01/16/19  
2715 Code of Ethics/Standards of Practice
References: NWCCU Standard 2.A.23 ORS 244.010 to ORS 244.400 The Board of Education maintains high standards of ethical conduct for its members.  Members of the Board of Education are responsible to:

  • Act only in the best interests of the entire community.
  • Ensure public input into board deliberations; adhering to the law and spirit of the open meeting laws and regulations.
  • Prevent conflicts of interest and the perception of conflicts of interest.
  • Exercise authority only as a Board.
  • Use appropriate channels of communication.
  • Respect others; acting with civility.
  • Be informed about the College, educational issues, and responsibilities of Board membership.
  • Devote adequate time to board work, including preparing for Board deliberations by reviewing the agenda and materials prior to meetings.
  • Maintain confidentiality of executive sessions.

  All Board of Education members are expected to maintain the highest standards of conduct and ethical behavior and to adhere to the Board’s Code of Ethics.  The Board of Education will be prepared to investigate the factual basis behind any charge or complaint of Board member misconduct.  A Board of Education member may be subject to a resolution of censure by the Board of Education should it be determined that trustee misconduct has occurred.  Censure is an official expression of disapproval passed by the Board. A complaint of Board of Education member misconduct will be referred to an ad hoc committee composed of three Board of Education members not subject to the complaint.  In a manner deemed appropriate by the committee, a fact-finding process shall be initiated and completed within a reasonable period of time to determine the validity of the complaint.  The committee shall be guided in its inquiry by the standards set forth in the Board of Education’s Code of Ethics as defined in policy.  The Board of Education member subject to the charge of misconduct shall not be precluded from presenting information to the committee. The committee shall, within a reasonable period of time, make a report of its findings to the Board of Education for action. Each member of the Board of Education will reaffirm adherence to the Code of Ethics by signing a statement at the annual organizational meeting. Adopted by Board of Education: 01/16/19

2716 Board of Education Political Activity
References: ORS 260.432 Members of the Board of Education and employees shall not use the college’s funds, services, supplies, or equipment to urge the passage or defeat of any ballot measure, initiative petition or candidate, including, but not limited to, any candidate for election to the Board of Education. The Board of Education may, by resolution, express the Board of Education position on ballot measures. Adopted by the Board of Education:  01/16/19  
2720 Communication Among Board of Education Members
References: ORS 192.610 to ORS 192.690, ORS 341.283(5) The Board of Education may take action on matters properly before it only in public at a regular, special, or emergency meeting, except in those instances where action is permitted by law in executive session.  The authority of the Board of Education may be exercised only as a Board and only at such meetings or closed sessions as are duly and legally constituted. Individual members acting in their individual capacities have no authority to commit the Board of Education or the President to any policy determination or course of action. A quorum of members of the Board of Education shall not communicate outside of a board meeting among themselves by the use of any form of communication (e.g., personal intermediaries, e-mail, or other technological device) in order to reach a collective concurrence regarding any item that is within the subject matter jurisdiction of the Board of Education. In addition, Board of Education members may not use a series of communications by any means or through any person to discuss, deliberate, or take action on any item of business within the subject matter jurisdiction of the Board. Adopted by the Board of Education: 01/16/19  
2725 Board of Education Member Compensation
References: ORS 341.283(6) Members of the Board of Education shall receive no compensation for their services, but they shall be allowed the actual and necessary expenses incurred by them in the performance of their duties. Adopted by the Board of Education: 12/12/2018
2735 Board of Education Member Travel
References: ORS 341.283(6), ORS 244.040 The College will reimburse Board of Education members for travel undertaken on behalf of the College, following the same procedures and guidelines as established for College staff.  In addition, “spouse” conference fees for one accompanying person to a Board member may also be paid by the College. Adopted by the Board of Education: 01/16/19  
2745 Board of Education Self-Evaluation
References: NWCCU Standards 2.A.8 and 2.A.23 There is no Oregon statutory requirement. The Board of Education is committed to assessing its own performance as a Board of Education in order to identify its strengths and areas in which it may improve its functioning. To that end, the Board of Education will complete a formal self-evaluation instrument at least every third year.  The President will consult with the Board chair to recommend an evaluation instrument. Any evaluation instrument shall incorporate criteria contained in these Board of Education policies regarding Board of Education operations, as well as criteria defining Board of Education effectiveness promulgated by recognized practitioners in the field. All Board of Education members will be asked to complete the evaluation instrument and submit them to the Assistant to the Board. A summary of the evaluations will be presented and discussed at a Board of Education session scheduled for that purpose.  The results will be used to identify accomplishments in the past years and goals for the following years. Adopted by Board of Education: 01/16/19  

Oregon Coast Community College