OCCC SER | Prepared August 2019

Chapter Two: Resources & Capacity

Standard
Evidence required
Links
ER 04 Operational Focus and Independence

College Catalog 2018-19

Organizational Charts

Migration and Continuity Plan

ER 05 Non-Discrimination Board Policy 301: Assurances Civil Rights and Nondiscrimination

Board Policy 212: Title IX, Gender-Based and Sexual Misconduct

Administrative Policy: Gender-Based and Sexual Misconduct Policy

ER 06 Institutional Integrity Board Policy 2715: Code of Ethics/Standards of Practice (for Board)

Board Policy 706: Ethical Conduct and Conflict of Interest

Board Policy 6300: Fiscal Management

Board Policy 6330 Purchasing

Board Policy 6340 Bids and Contracts

Board Policy 6400 Financial Audits

ER 07 Governing Board Board of Education Webpage

Board Policy 2010 Board of Education Membership

Board Policy 2100 Board of Education Elections

Board Policy 2200 Board of Education Duties and Responsibilities

ER 08 Chief Executive Officer President Ryslinge Contract (available upon request)

President Ryslinge Resumé

President’s Goals, 2017-19

ER 09 Administration Management Commitments for Student and Institutional Success

Organizational Charts

Chart of Responsibility and Authority for Major Support and Operational Functions

ER 10 Faculty

Collective Bargaining Agreement– Faculty 2018-2021

Performance Assessment Guidelines: Faculty

Instructor Self-Evaluation Form

Migration and Continuity Plan

College Council Charter

Instructional Leadership Team Description

ER 11 Educational Program College Catalog 2018-2019 Degrees and Certificates

Higher Education Coordinating Commission Approval of Educational Programs

OCCC Curriculum Approval Process Diagram

AQS Local Advisory Committee Meeting Minutes Feb 2019

Early Childhood Advisory Board Minutes 2018-19

Nursing and Health Occupations Advisory Board Minutes 2018-19

ER 12 General Education and Related Instruction

College Catalog 2018-19

Related Instruction Template

ER 13 Library and Information Resources Library Services Webpage
ER 14 Physical and Technological Infrastructure

OCCC Master Plan (Mahlum Architects) 1998

2008 Site and Building Plan Addendum to Master

2017 Addendum: WERC Building Description

2014 DevMecca Information Technology Assessment and Status

ER 15 Academic Freedom

Collective Bargaining Agreement – Faculty 2018-2021

Board Policy 400: Academic Freedom

Student Handbook 2018-19

ER 16 Admissions

Board Policy 403

College Catalog 2018-19

Student Complaints, Feedback & Appeals

College Admissions Process

ER 17 Financial Resources

College Catalog 2018-19

College Website

Student Handbook 2018-19

ER 18 Public Information

Adopted budgets from 14-15 to 19-20

Budget Development Process

Oregon Community College Association

ER 19 Financial Accountability

Board Policy 6400 Financial Audits

Audit Communication to the Governing Body, 2018

Audit Management Letter, 2018

2017-18 Audit

Past Audits to FY 2009-10

ER 20 Disclosure

NONE

ER 21 Relationship with Accreditation Commission

Checklist Standard 2 Evidence of Compliance

OCCC’s Accreditation Webpage

2.A.1 System of governance BP 2200: Board of Education Duties and Responsibilities
BP 2430: Delegation of Authority to the College President
Chart of Responsibilities and Authority
Classified Collective Bargaining Agreement 2019-2021
College Council Webpage
College Practices and Procedures

Faculty Handbook
Faculty Collective Bargaining Agreement2018-2021
OCCC Foundation Webpage

2.A.2 System of governance policies/procedures

Higher Education Coordinating Commission Coordinating Role for Community Colleges
Board Policy Manual – Chapter 2: Board of Education
Board Policy Manual – Chapter 3: General Institution
ORS Guidelines for Districts
Oregon Department of Community Colleges and Workforce Development (CCWD) Website

2.A.3 System governance policies/procedures

Oregon Community College Association (OCCA) Website

2.A.4 Multiple board governing policies/procedures (if applicable)

OCCC Board of Education Webpage
BP 2010: Membership
BP 2200 BOE Duties and Responsibilities
BP 2310: Regular Meetings
BP 2715: Code of Ethics Standards of Practice
BP 2725: BOE Member Compensation
BP 706: Ethical Conduct and Conflict of Interest
OCCA Board Handbook

2.A.5 By-laws of the governing board: acts only as a committee of the whole BP 2715: Code of Ethics Standards of Practice
BP 2720: Communication Among Board of Education Members
OCCC BOE Self-Evaluations: 2014, 2016, 2019

Oregon Community College Association Website

2.A.6 Board’s calendar for reviewing institutional and board policies/procedures

BP 2410 Board Policies and Administrative Procedures
Board Policy Manual

2.A.7 By-laws of the governing board: board selects and evaluates
regularly a chief executive officer who is accountable for the
operation of the institution. It delegates authority and
responsibility to the CEO
2017 ORS 341.290 General Powers

Board Policy 2430: Delegation of Authority to the President
Board Policy 2435: Evaluation of the President

President Evaluation Process and Timeline 2019

President’s Performance Reviews: Hard Copy Available on Request

2.A.8 Board evaluation tool and review calendar

ACCT Guidelines for Board Self-Assessment
BP 2745 Board of Education Self-Evaluation
OCCC BOE Self-Evaluations: 2014, 2016, 2019

2.A.9 Leadership organizational chart

Board Policy 2200: Board of Education Duties and Responsibilities
Organizational Charts
Chart of Responsibility and Authority

2.A10 Resume of president/CEO

President Ryslinge Contract (available upon request)
President Ryslinge Resumé
BP 2210 Board of Education Officers

2.A.11 Curriculum vitae of senior administrators

Executive Team Curricula Vitae
Organizational Charts
Chart of Responsibility and Authority

2.A.12 Policies/procedures related to teaching, scholarship, service,
and artistic creation
Board Policies

College Catalog 2018-19

Aquarium Science Student Handbook 2018-19

Nursing Program Student Handbook 2019-20

Student Handbook 2018-19

Medical Assisting Handbook 2019-20

College Council Minutes 5/10/2019

Syllabus Template

Faculty Handbook 2019-20

2.A.13 Policies/procedures related to the use of library and information
resources
OCCC Library Policies
2.A.14 Transfer of credit policies/procedures College Catalog 2018-19
Official Transcript Process
PCC Transfer Credit WebpageMigration and Continuity Plan
2.A.15 Student rights and responsibilities policies/procedures which include academic honesty, appeals, grievances, and accommodations for persons with disabilities College Catalog 2018-2019

Syllabus Template

Complaints, Feedback and Appeals Webpage

Student Consumer InformationWebpage
BP 820: Student Rights, Responsibilities and Conduct
Student Handbook 2018-2019

2.A.16 Admission and placement policies/procedures. Policies/procedures
related to continuation and termination from educational programs
including appeal process and readmission policies/procedures

BP 403: Admissions
Multiple Measures Process(Click under ‘Placement’ Tab)
College Admissions Process
Nursing Program Student Handbook 2019-2020
Aquarium Science Student Handbook 2018-2019
College Catalog 2018-19: Underage Admissions
Satisfactory Academic Progress Website

2.A.17 Policies/procedures that define relationship of institution with
co-curricular activities including student publications and media.

Student Clubs & Organizations Website
College Catalog 2018-19
Student Handbook 2018-19

2.A18 Human resource policies/procedures BP 2430: Delegation of the Authority to the College President

BP Chapter 7: Human Resources

Faculty Collective Bargaining Agreement 2018-2021

Classified Collective Bargaining Agreement 2019-2021

Faculty and Staff Web Page

2.A.19 Policies/procedures for apprising employees of working
conditions, rights and responsibilities, evaluation, retention,
promotion, and termination

Personnel Action Form (PAF)
Salary Increase Notification
Confirmation of Teaching Assignment (CTA)
Appointment Document
Faculty and Staff Web Page

2.A.20 Policies/procedures ensuring security and confidentiality of
human resource records
BP 709: Personnel Records
2.A.21 Policies/procedures/ for reviewing publications that assures
integrity
College Catalog 2018-19

College Catalog 2018-19: Degrees & Certificates

OCCC Style & Marketing Guide

College Website

College Facebook Page

Twitter (@occcsharks)

Instagram (@occcsharks)

Office of the President Webpage

2.A.22 Policies/procedures for reviewing internal and external
complaints and grievances
2019 OCCC Budget Committee

Faculty Collective Bargaining Agreement 2018-2021

Classified Collective Bargaining Agreement 2019-2021

BP 2200: Board of Education Duties and Responsibilities

BP 301: Non-Discrimination Assurances

BP 6340: Bids and Contacts

BP 700: Equal Employment Opportunity

BP 703 Sexual Harassment

BP 706: Ethical Conduct and Conflict of Interest

BP 793: Staff Complaints and Appeals

Gender-Based and Sexual Misconduct Policy

Employee Grievance Procedure

Student Handbook 2018-19

College Equal Opportunity Webpage

Vision, Mission, Values and Core Themes

Institutional Effectiveness Webpage

2.A.23 Policies/procedures prohibiting conflict of interest of employees
and board members, ensures educational autonomy, and provides notice
if the institution requires constituents to conform to a specific
code of conduct
BP 706: Ethical Conduct and Conflict of Interest

BP 787: Standards of Conduct

2017 ORS 244.320: Manual on government ethics

2017 ORS 174.109: “Public body” defined

2.A.24 Policies/procedures clarifying ownership, copyright, control,
compensation, and revenue derived from the creation and production
of intellectual property

Faculty Collective Bargaining Agreement 2018-2021

2.A.25 Accreditation progress documentation 2019 OCCC/PCC Educational Services Agreement

OCCC Accreditation Status Webpage
College Catalog 2018-19
AAS Nursing Program OSBN Approval Letter 2014
Nursing Assistant Level 1 Program OSBN Approval Letter 2018
NA Level 2 Training Program OSBN Approval Letter 2018
Emergency Medical Technician (EMT) CCWD Accreditation Letter 2018

2.A.26 Policies/procedures related to contractual agreements with
external entities

Model Contracting and Purchasing Rules
2017 ORS 279A.060: Local contract review boards
BP 6340: Bids and Contracts

2.A.27 Academic freedom policies/procedures BP 400: Academic Freedom

Faculty Collective Bargaining Agreement 2018-2021

2.A.28 Academic freedom policies/procedures – Promotion of freedom and
independent thought
Student Handbook 2018-19

Faculty Handbook

BP 400: Academic Freedom

Williams Lecture Series 2019 Poster

2.A.29 Policies/procedures prohibiting plagiarism by faculty and staff

BP 400 Academic Freedom

2.A.30 Policies/procedures that articulate the oversight and management
of financial resources including planning and monitoring of
operating and capital budgets, reserves, investments, fundraising,
cash management, debt management, transfers and borrowing between
funds
Oregon Local Budgeting Manual

BP Chapter Six: Business and Fiscal Affairs

2.B.1 Personnel hiring policy/procedures

Organizational Charts

2019 OCCC/PCC Educational Services Agreement

OCCC Employment Opportunities Website

Position Description – Facilities Technician I

Position Description – Nursing Faculty

Faculty and Staff Resources Page

2.B.2 Administrator/staff evaluation policies/procedures

Performance Assessment: Classified/Confidential Staff – 90 Day Probationary
Performance Assessment: Classified/Confidential Staff

Performance Assessment Guidelines: Classified/Confidential Staff
Performance Assessment: Executive/Manager/Technical Staff

Performance Assessment Guidelines: Executive/Management/Technical Staff
AACC Competencies

Management Commitment for Student and Institutional Success

2.B.3 Employee professional development policies/procedures Tuition Waiver Form

Faculty Collective Bargaining Agreement 2018-2021

Professional Development Application

2.B.4 Academic organizational chart

PCC Instructor Qualifications Website

Organizational Chart: Academics and Workforce

Assessment Plan

2.B.5 Faculty workload policies/procedures

Faculty Collective Bargaining Agreement 2018-2021

2.B.6 Faculty evaluation policies/procedures Faculty Handbook

Faculty Collective Bargaining Agreement 2018-2021

Faculty and Staff Resources Page: Human Resources

Part-Time Faculty Evaluation Schedule

2.C.1 Learning outcomes for all courses, programs, and degrees –
content/rigor

Aquarium Science Local Advisory Committee Minutes 2019
Aquarium Science National Visiting Committee Report 2019
Assessment Plan
College Council Minutes 2018-19
College Catalog 2018-19
Curriculum Process
Early Childhood Advisory Board Committee Minutes 2018-19
Instructional Leadership Team Minutes and Resources 2018-19
NCLEX Program Report 2017-18
Nursing and Health Occupations Advisory Board Committee Minutes 2018-19

2.C.2 Learning outcomes for all courses, programs, and degrees –
publishing

College Catalog 2018-2019

Aquarium Science Student Handbook 2018-2019

Medical Assistant Program Student Handbook  2018-2019

Nursing Program Student Handbook 2018-2019

OCCC /PCC CCOGs

Syllabus Template Fall 2019

2.C.3 Policies/procedures that define the awarding of credit and
degrees

College Catalog 2018-2019

IGA PCC_OCCC April 2019

2.C.4 Admission and graduation requirements for degree programs Higher Education Coordinating Commission, Community Colleges and Workforce: Academic Program Approval for Oregon Community Colleges
Aquarium Science Local Advisory Committee Minutes 2019
Aquarium Science National Visiting Committee Report 2019
Nursing and Health Occupation Advisory Board Committee Minutes 2018-19
2.C.5 Policies/procedures explaining the faculty role in revising
curriculum, selecting faculty, and assessing achievement of student
learning outcomes

Oregon Community Colleges Handbook and Planning Guide

2.C.6 Policies/procedures that explains faculty/library partnership for
assuring library and information resources are integrated into the
learning process

OCCC Library Facebook

OCCC Library New Items Listing

Faculty Survey of Resources

2.C.7 Policies/procedures for approval of experiential learning

College Catalog 2018-2019 Credit for Prior Learning

College Council Minutes May 2019

2.C.8 Transfer of credit acceptance policies/procedures College Catalog 2018-19: Acceptance of Transfer Credit
Oregon State University Degree Partnership Program
Linfield College Community College Co-Admission Partnerships for RN to BSN Students
George Fox RN to BSN program
Aquarium Science Articulation Agreement with Oregon Institute of Technology
May 2019 College Council Minutes
2.C.9 Description of general education program

College Catalog 2018-19

CCWD Degree Requirements

PCC Standards for Related Instruction

Related Instruction Template

Aquarium Science Certificate Related Instruction Forms

Practical Nursing Certificate Related Instruction Forms

2.C.10 Assessable learning outcomes for all general education components
of baccalaureate and transfer degree programs
College Catalog 2018-19: Degrees and Certificates
Discipline Learning Outcomes for General Education Courses
Assessment Plan
Migration & Continuity PlanOregon Community College Handbook and Planning GuidePCC Core Outcomes/Course Mapping Matrix
2.C.11 Assessable learning outcomes for related instruction PCC Standards for Related Instruction
Aquarium Science Certificate Related Instruction Forms
Practical Nursing Certificate Related Instruction Forms
NUR 141 Course Outline with Related Instruction
NUR 142 Course Outline with Related Instruction
Assessable learning outcomes for graduate program Not applicable
2.C13 Graduate admission, retention, and transfer of credit
policies/procedures
Not applicable
2.C14 Internships, field experiences, clinical practices, and
experiential learning policies/procedures
Not applicable
2.C.15 List of graduate programs that prepare students for research,
professional practice, scholarship or artistic creation
Not applicable
2.C.16 List of credit and non-credit continuing education programs

OCCC Small Business Development Center

OCCC Community Education Courses

2.C.17 Policies/procedures for assuring academic quality for all
continuing education programs
None
2.C.18 Policies/procedures for awarding CEUs

CCWD FTE Guidelines

2.C.19 Policies/procedures for keeping records of continuing education
programs
None
2.D.1 Description of process for determining appropriate programs and
services to support student learning needs

Advising webpage

Student Handbook 2018-2019

OCCC Library Webpage

Testing Website

2.D.2 Policies/procedures that explain provisions for ensuring the
safety and security of students including the reporting of crime
statistics
BP 212: Title IX, Gender-Based and Sexual Misconduct

BP 703: Sexual Harassment

Gender-Based and Sexual Misconduct Policy

Sex Offender Policy

Higher Education Opportunity Act

Clery Act

OCCC Facilities & Safety Page

2.D.3 Policies/procedures for recruiting, admitting and advising
students

Navigate webpage

New student checklist

Advising webpage

2.D.4 Teachout plan or agreement

Oregon Community Colleges Handbook and Planning Guide: PROGRAM AMENDMENTS, SUSPENSIONS, AND DELETIONS (CTE)

2.D.5 Catalog which provides information regarding mission and core
themes, course requirements, names and titles of administrators and
faculty, code of conduct, costs, refund policies, financial aid,
academic calendar

College Catalog 2018-2019

2.D.6 Publication that describes program requirements, licensure, and
other unique requirements

College Website

College Catalog 2018-2019

2.D.7 Policies/procedures regarding secure retention of student
records, i.e., back-up, confidentiality, release
Family Educational Rights and Privacy Act (FERPA)

College Catalog 2018-19: FERPA

Student Handbook 2018-19: FERPA

Student Consumer Information webpage

2.D.8 Published financial aid policies/procedures College Catalog 2018-19

Financial Aid Checklist

Navigate Program

Scholarships

Serve, Earn and Learn (SEAL) Scholarship Program

Oregon Coast Scholars Program

Global FAS Contract

Migration and Continuity Plan

2019 OCCC/PCC Educational Services Agreement

2.D.9 Policies/procedures for student loan repayment and procedure for
monitoring loan default
College Catalog 2018-19

Financial Literacy Webpage

2019 OCCC/PCC Educational Services Agreement

Migration and Continuity Plan

2.D.10 Description of advising program and advising publications

National Academic Advising Association (NACADA)

Advising Website

GradPlan

Career and Transfer Readiness Center

Student Handbook 2018-2019

2.D.11 Policies/procedures regarding co-curricular activities

Student Club & Organizations

Student Handbook 2018-19

Waves Literary Journal

2.D.12 Policies/procedures regarding auxiliary services

YCS Request for Input

BP 6900: Auxiliary Services Including Bookstore

2.D.13 Policies/procedures governing intercollegiate athletics

Student Clubs & Organizations

2.D.14 Policies/procedures for assuring identity verification for
students enrolling in distance education courses

Syllabus Template

Student Handbook 2018-19: Academic Integrity

Academic Integrity Webpage

2.E.1 Procedures for assessing adequacy of library collections

Chinook Libraries Network

InterLibrary Loan Requests

2.E.2 Library planning committee and procedures for planning

Chinook Libraries Purchase Request

OCCC Library Purchase Suggestions

Library Student Survey

2.E.3 Library instruction plan

Library Mission

2.E.4 Policies/procedures for library self-evaluation

Ask-A-Libarian-Form

Weeding Schedule

2.F.1 Policies/procedures for financial planning and budget development 2019-20 College Budget

2017-18 Audit

Budget Development Process

BP 6200: Budget Preparation

BP 6250: Budget Management

BP 6320: Investments

2.F.2 Policies/procedures for resource planning

2019-20 College Budget

2.F.3 Policies/procedures for financial planning committee Budget Advisory Committee Charter

Budget Development Process

Budget Calendar 2019-20

2018-19 Board of Education Calendar
Assessment Plan

2.F.4 Description of internal financial controls

Board Policy 6300: Fiscal Management

Board Policy 6400: Financial Audits

IC-Accounts Payable

IC-Balance Sheet

IC-Payroll

IC-Revenue

2.F.5 Long-range capital plan to include capital budget
policies/procedures

ORS 341.675 Authority to incur bonded indebtedness

2.F.6 General operations/auxiliary operations budget
policies/procedures

Your College Store

YCS Feedback

BP 6900: Auxiliary Services Including Bookstore

2.F.7 Latest example of external financial audit including management
letter

BP 6400: Financial Audits

2016-17 Audit

2017-18 Audit

Audit Management Letter, 2018

Audit Communication to the Governing Body, 2018

2.F.8 Operating agreements between institution and fundraising
organizations

Agreement between Oregon Coast Community College and the Oregon Coast Community College Foundation

Donor Bill of Rights

OCCC Foundation By-Laws

2.G.1 Procedures for assessing adequacy of physical facilities

BP 6600: Capital Construction

2.G.2 Policies/procedures for the use, storage, and disposal of
hazardous waste

Emergency Response & Continuity of Operations Plan / Hazardous Materials & Waste

Integrated Pest Management Plan

2.G.3 Physical and technological master plan

2008 Site & Building Addendum to the Master Plan

2017 Addendum: WERC Building

Higher Education Coordinating Commission Capital Construction list for 2016

OCCC Master Plan (Mahlum Architects) 1998

2.G.4 Equipment replacement policies/procedures None
2.G.6 Instructional technology training and use policies/procedures None
2.G.7 Technology planning processes None
2.G.8 Technology update and replacement plan

2019 OCCC Technology Replacement Plan